January 24, 2005
Bowman Fielf
Louisville, KY
Marc Manley Kim Osborne
Linda Minton Cathy Spry
Walter Middleton Jason Maan
Beverly Ford Gary Sizemore
Mike Poynter Tim Smith
Lance Vincent Kim Phelps
Meeting called to order by Marc Manley at 1907. Members present introduced themselves. A quorum was not present.
Minutes from the November 15th meeting were posted on the website with copies made available at this meeting. No discussion concerning the minutes.
Walt presented the treasurer’s report for the time period of 11/15/04 through 12/31/04. The current checking account balance is $2301.80 with no activity noted. The saving account shows a beginning balance of $4543.30 with a total of $1.48 in activity. Current saving account amount is $4544.78. Total funds available: $6846.58. No discussion of the treasurer’s report.
Gary asked if an audit has ever been done before? To the members present, no audit has been performed. Walt will call some CPA’s to inquire about a cost of an audit with a possible target date. No further discussion.
Marc reviews several key issues of the new bylaws.
· Primary and secondary representatives of the current dues paying
member services. Strongly suggest that each service have a peer
election for their representatives. These representatives should be
a willing participant who will help set a positive tone for KY AAMS.
These representatives must attend the next meeting.
· Dues structure changed to reflect more ownership of KY AAMS
for all flight service employees.
· As a “new” group, we (KY AAMS) must discuss safety, education
and legislation in a non-bias, non threatening manner. With the increased
accident and death rate already high for 2005, KY AAMS must strive
to be safety conscious and educate all.
The 2004 Executive Board has drafted a letter that will be sent to all in state (and KY bordering services) concerning the new bylaws and brief remarks concerning the dues, representatives and our goals (copy attached). Marc reads the letter and asks for remarks. Walt will also attach an invoice to this letter. A copy of the new bylaws will also be included in the package. Marc will provide a follow up phone call to each service. Many years ago, KY AAMS was extremely active. It is our goal to become just as active, if not more so. Currently KY AAMS has ???? paid member services.
Jason suggests using the word “restructure” instead of “increase” concerning the dues. Also need to word the letter to where everyone is a member (not just the representatives) and can attend any of the meetings. Associate members also have a vested interest in the dues increase.
Membership of out of state services was discussed. Who may join and why KY AAMS needs to encourage their membership was covered.
Gary suggests a way to attract the out of state services to KY AAMS is to sponsor a weekend conference geared specifically to the air medical community. Marc also noted KY AAMS members to speak / offer in services at the various conferences in Kentucky.
As a follow up from the November meeting, Eva Pruitt (Nelson County EMS) was contacted by Beverly to see if there might be a meeting place we could use in Bardstown. Eva e-mailed and stated there are several locations within Bardstown that we could use for free. Beverly will contact Eva again to reserve a facility for the next meeting (March 28th at 7 p.m.). No other dates were set, because the new Board of Directors may wish to change the dates.
Cathy Spry reviews the history of the Wings project. Mo Nethery and Cathy designed the wings, with John Hultgren assisting in the computer design. In 1998, Cathy asked KY AAMS to pay the setup charges and in return AAMS would be recognized on the back of the wings. Cathy noted the board gave her full control of the Wings project in 1998. In March of 2002, Cathy states she had the Wings copyrighted. During this time frame, the Wings money was separated so that new Wings could be bought, money could be contributed to the ASTNA bereavement fund or donations to any new funds. Cathy also notes the designated Wings money was going to “other items” in KY AAMS prior to Walt’s term as treasurer. In 2003, Cathy states she spoke with Marc about “setting up a separate Wings account”, but this idea was not addressed to the Board. In 2004, Cathy established a non-profit Wings bank account with money from Wings sales. Cathy assures the members that the Wings will not affect the KY AAMS accounts. Any ASTNA donations will be made from the Wings account. In conclusion, Cathy states Article 8.10a should not exist. However, she will leave KY AAMS on the back of the Wings to show our sponsorship.
Floor opened to questions. Marc notes the bylaws state the treasurer is responsible for the checking / savings account. We have no accountability, no paperwork to show any financial transitions for an audit. Marc also questioned what would happen to the Wings if a tragic event happened to Cathy.
Gary notes if the Chapter folds, the Wings money will go to National AAMS. Cathy notes one dollar from each Wing sold goes to the ASTNA Bereavement fund. Depending upon the amount sold (and the time when the service / individual needs the Wings), postage varies.
Linda questions any liability. Cathy notes KY AAMS is a sponsor, not an owner. On any letters or advertisements, it lists KY AAMS as the sponsor. Also, Cathy states a letter of incorporation and copyright information in with a lawyer. The contingency plan is for the money to go to ASTNA is something happened to her. There will also be no exchange of money between Cathy and KY AAMS.
Cathy states she is willing to give Wings reports at each meeting. Gary notes on hand money / funds and expenditures must equal zero. Therefore, money must be donated to maintain a non-profit status. Cathy acknowledges that Wings profits will be donated to an entity to maintain a non-profit status.
No further discussion. Marc thanks Cathy for her presentation and notes the 2004 Board will make an amendment to this Article and present it to the 2005 Board for discussion.
New Business
· Representatives. Currently only two services have their new
representatives elected (MedFlight and STATCARE). All
services MUST have their rep’s attend the next meeting.
· K.A.T. and PHI Air Medical. Marc inquires with Jason about
when all will become one, how and who representatives will be
chosen and a mailing address update. Jason notes the transition
has been a gradual process. A new address was provided.
· Gary briefly review the Capitol Brief, a publication from National
AAMS. He suggests everyone read this e-mail publication, which contains
pertinent information from the air medical industry (including FAA, NTSB and air medical organizations) that will affect on how we do business.
With the resent upswing of air medical deaths, the government will make
changes. Gary speculates that some pilots /crews / organizations will
become overwhelmed with the new gadgets (that the government wants
to add all / most aircraft to make us safer) that sensory overload will
occur and the accident rate will continue to increase.
· Gary also suggests that we invite the regional AAMS representative
to one of our meetings to discuss regional and national issues.
· Since one of the standing committees is safety, Gary strongly suggests
this committee be established soon. Marc suggests the safety officer(s),
some communications and flight personnel meet in the very near
future to begin dialogue of safety in Kentucky and national issues.
Gary notes the local media will pick up on the high accident rate and
will soon be knocking on your door for answers.
· Linda presents a plaque of gratitude to Marc for his 2004 term as KY
AAMS President.
No other discussion.
Motion to adjourn by Marc. So moved by Walt. Second by Beverly.
Meeting adjourned at 2032.
Respectively submitted,
Beverly Ford
KY AAMS Secretary