November 15, 2004
Keeneland Education Center
Lexington, KY
Members Present
Marc Manley, President Angela Davis
Linda Minton, President Elect Jason Maan
Beverly Ford, Secretary Jill Johnson
Walter Middleton, Treasurer Mike Poynter
Bo Phillips Lis Henley
Call to Order
President Manley called the meeting to order at 1817. Programs represented: LifeNet, STATCARE, Med Flight of East Kentucky and K.A.T. / PHI.
Minutes
The minutes from the last meeting were posted on the website and available prior to this meeting. No corrections noted. Marc noted that the new bylaws would be discussed and voted on tonight. Also noted that the KY Air Medical task force has discussed the usage of a statewide frequency and Marc knows of no feedback from this state committee. No other discussion noted. Motion to accept by Marc and seconded by Linda. Minutes approved by all.
Treasurer’s Report
Walter Middleton presented the financial report for September 14th through November 15th. The current checking account balance is $2301.80. There were no deposits or expenditures. The current savings account balance is $4543.30. Activity included $1.14 in interest and one (1) membership of $20. Total funds available: $6845.10. Walter opened the financial book to view by any member. There was no discussion. The financial report was approved.
Old Business
Bylaw Changes
Marc reviewed the discussions at Owensboro concerning the bylaws. At KAPA, the changes were mostly minor in nature. The proposed bylaws were then updated and posted for a second review.
Marc reads and briefly reviews, if necessary, the meaning the each Article. Marc notes the board tried to follow national AAMS standards with the intention of having the bylaws remain as neutral as possible. Kentucky AAMS will help all services and remain non-bias and non political.
There were in depth discussions with Articles VII, VIII and X.
Article VII Membership Dues
Jill asked why the provider membership dues were raised to $500. Why not start smaller and then raise it as necessary? Jill questioned why not start at $300? She also wondered “What do you get for your money?” and “Why not have some type of fundraisers?” Marc noted the providers seemed to be willing to pay the increase. KY AAMS tried to be frugal with the membership fee. Other organizations charge a lot more for dues. Providers should be willing to give a little to set the tone. This increase will show a commitment from the providers to help go to the next step in providing professional and safe air medical services in Kentucky. This financial increase will show a vested interest with an intent and obligation to participate in KY AAMS. The only provider not a member of KY AAMS is Air Evac.
Marc notes KY AAMS needs to be politically neutral. We must hold each other accountable before we are recognized in the KY political arena. Currently just one person speaks for all KY air medical services. With the new bylaws / Board of Directors we can involve all, then we can speak for all. If a provider / individual is not getting any satisfaction, then that provider / individual can go to their representative and the issue addressed to the Board.
Article VIII Memorial Wings
Marc reads the current wording and notes this section will be reworded. Following the vote on the proposed bylaws, a discussion on this Article will take place and a vote will take place on the new wording.
Article X Instruments
Jill suggests that the Board of Directors be added for approval of all purchases. She also suggested some type of emergency discretionary fund with pay back at a later date. This item was tabled for discussion at the next meeting.
No other discussion regarding the new bylaws. Marc makes a motion to accept these bylaws and calls for a hand vote. Lyn seconds the motion. Results of the vote:
Accept: 7
Oppose: 1
Abstain: 1
Marc begins the discussion regarding Article VIII, Section 8.10a, the Memorial Wings. Marc reviews the history of the wings and reads a proposed new wording. This amendment will be posted on the website for review. The wording needs to reflect KY AAMS sponsorship and we must have check and balances in the wings account. Questions were raised about the wings checking account. Cathy was not present to answer any questions. However, Cathy did send a letter to the executive board discussing several memorial wings issues. This letter is on file. Jill notes we need to have wording in the bylaws to reflect that if KY AAMS folds, the wings money will go to ASTNA and not to National AAMS. Also are the wings copyrighted?
After much discussion, the rewording is as follows:
The Memorial Wings project was founded in 1998 and was sponsored by the Kentucky Chapter of AAMS. The Wings were designed as a tribute to our colleagues that have died because of an air medical accident.
The Kentucky Chapter of AAMS will continue to provide a set of Memorial Wings to a flight program where an accident occurs, in memory of those crewmembers. Additional pins will be available for purchase of $10 each, which includes manufacturing and shipping costs. The Board of Directors reserves the right to recommend an increase in the purchase price of the Memorial Wings, based on any changes in manufacturing and shipping costs in the future. One dollar of each Memorial Wing that is sold will be donated to the Air, Surface and Transport Nurses Association (ASTNA) bereavement fund in the name of the Kentucky Chapter of AAMS. Additional donation increases will be voted on the Board of Directors.
The Board of Directors shall appoint a member(s) to maintain the Memorials Wings project. The Treasurer of KY AAMS will maintain financial accountability for the Memorial Wings project and will work with the appointed member(s) to assure that KY AAMS maintains an appropriate stock of Memorial Wings. Any financial transactions to include revenue or accounts payable for the Memorial Wings project will be maintained by the Treasurer. The Treasurer will also be responsible for submitting donations to the ASTNA bereavement fund. Any Memorial Wings project activity shall be reported to the Board of Directors at the next scheduled Board meeting.
In the event of dissolution of KY AAMS, the monies, rights and copyright designated for the KY AAMS Wings project shall be transferred to the ASTNA bereavement fund.
No further discussion of Article VIII, Section 8.10a. Vote to amend the above wording to the bylaws was:
In favor: 9
Oppose: 0
Abstain: 0
Marc notes he will send out letters to all in and out of state providers to encourage unity among the air medical services. Marc will also address safety, governmental and education issues.
In regards to 2005 meeting locations, the new board will set the meeting dates and locations during the January meeting. We will try and secure a centralized location (perhaps in Bardstown).
The next meeting will be at Bowman Field (Louisville) on January 24th.
No other discussion noted. Motion to adjourn by Marc. Motion seconded by Walter. Meeting adjourned at 2034.
Respectfully submitted,
Beverly Ford, Secretary
KY AAMS