January 26, 2004
University of Kentucky
Marc Manley, President – elect Charles R. O’Neal
Walt Middleton, Treasurer Lori Barnes
Cathy Spry John Gaither
Beverly Ford Mark Hodges
Mike Poynter Jill Johnson
Kim Phelps Bo Phillips
Linda Minton Debbie Berry
Lance Vincent Franketta Zalaznik
Paul Ferrell
A quorum was present. President Sizemore called the meeting to order at 1912. Gary welcomed and thanked everyone for coming to the meeting. An introduction of all members present was made.
Gary presented a power point presentation on “Operations in Winter.” Topics included aviation, human and survival considerations. Members were reminded that you could be asked to present a safety presentation at an upcoming meeting.
The previous meeting minutes were available on the website. The minutes were also made available before the meeting started. No corrections / discussion noted. Motion to accept the minutes by Gary Sizemore and seconded by Linda Minton. Minutes approved by all present.
Walter Middleton presented the financial report for November 17th through January 26th. The checking account balance for November 17th was $7475.11 with a January 26th balance of $5851.30. Expenditures included $1500 to E-Creative Communications (for our web domain and hosting) and 85.54 to ASTNA (Memorial Wings). Total checking expenditures were $1623.81. Savings account balance on November 17th was $3399.14 with a current January 26th balance of $3600.00. Account activity included $200.00 in membership dues. Total funds available: $9451.30. No discussion regarding the Treasurer’s report. Motion to accept the report by ____________ and seconded by _____________. Report approved by members.
Discussions concerning corporate memberships were made. Invoice issues and early due payments (Do they carryover to the next year?) were addressed. Also addressed was clarification of corporate and individual membership dues with National AAMS. A corporation is a member of the National affiliation, but not to an individual.
Gary reminded each service that if your service pays a lump sum for individual memberships, the service must submit individual membership names at the time of submission.
Cathy Spry reports that 200 Memorial Wings were sent to R.E.A.C.H. (California) after their loss. The money for these wings is forthcoming. There are 476 Wings in stock. In 2003, KY AAMS sold $6152.00 Wings with the ASTNA Bereavement Fund receiving a $615.00 contribution.
How KY AAMS would sell the Memorial Wings at the AMTC in Cincinnati was discussed. Maybe sell at our own booth / display. Will have to see if National will let us set up a display in the hallway.
AMTC - Cincinnati (Addendum to the Agenda)
Gary advised he received a call from the National office and they advised that since there are four programs in the Cincinnati area, Kentucky has been asked to step out as a host program. If any Cincinnati hosts do not show up, we may be asked to assist. Kim Phelps states that Faculty Assistances are needed. If you sign up for these positions, your credit card will be used to hold your place. Jill Johnson states she will start an informal Faculty Assistance back up list. No further discussion on this issue.
Cathy Spry reports that 52 people responded to the survey. The survey was sent to all services. Members and non – members were asked to fill out the survey. Of the 52 respondents, 24 were members and 28 were not. Cathy read the results to the members (survey results on file). Survey issues included non – members not being asked to join; training ideas (with CEU’s) at each meeting; why people do not join KY AAMS (“What’s in it for me?”). Most liked the web site. Cathy suggested the survey be placed on the web site since some members never did receive a copy of the survey.
Gary discussed that since information is not disseminated at each service, a contact person should be designated for each service base. No further discussion.
Jill Johnson suggests that the current KY AAMS mission statement is a goal, not a statement. Read a comparison between the National AAMS mission statement and Kentucky’s. Jill, Marc Manly and John Isfort are to work on a new mission statement. Safety, values and one voice should be addressed. Discussion on KY AAMS being a unified voice for the state was addressed. A long discussion concerning the KY AAMS logo was also made.
Gary distributed a card designed by Richard LaRock for approval. Once your dues are paid, your membership card will be mailed to you within 30 days of receiving your membership dues. The secretary will mail the cards.
No other discussion concerning the membership cards. Moved to accept by Cathy Spry, seconded by Jill Johnson. The membership card was approved by all present.
Committee Updates
Ø Marc Manly cited a recent article that there needs to be more air medical research. Marc suggested KY AAMS form a committee to start a research project for the state of Kentucky. If interested in a research project / or idea, please contact Marc.
Ø Jill Johnson suggested safety and education chairpersons be appointed. Concerns were expressed that there has not been much involvement in the past. People say they will help, but don’t. Will try to get more involvement by using e-mail and the web site. Discussion about how to get definite involvement from the air medical community. Marc will work on publicizing an agenda for the up coming year.
Ø Kim Phelps notes that a certified Air Medical Communications course will be offered during the 2004 Kentucky EMS Conference, September 16 – 17 in Owensboro. Also, January 31st is the deadline for submitting AMTC lectures. Applications are available on line.
Ø Discussion concerning lifetime KY AAMS membership. Would individuals and services be interested in this idea. No further action was taken.
Ø Cathy Spry proposed that the immediate past president stay on the board for the next year and act as an advisor. This would require a bylaw amendment, which must be voted on by the membership. A discussion followed concerning this new position. Cathy will write the proposed new bylaw and have it placed on the website for viewing. How new bylaws are submitted, discussed and voted on was also discussed. Gary reminded everyone, that per our by laws, there are no absentee ballots.
Ø Kim addressed the issue of safety for all the air medical services that are now in the state of Kentucky. It can be difficulty keeping track of all the aircraft. A state wide EMS frequency (like Indiana has) was discussed. John Blumenstock notes the state is working on one statewide frequency. The frequency, 123.45, is a non - assigned frequency that the pilots could use air to air. Maybe broadcast takeoffs, landings and in flight positions on this frequency? It was suggested that each aircraft have the frequencies of all the air medical services. Also discussed multiple services arriving at the same hospital with no advanced warning. Need to educate the referring facilities / agencies on this issue. Discussion was tabled on this issue.
Ø Mutual aid agreements were addressed. Discussions included the legal agreements of these documents, expenses, and the nature of these agreements. Marc will contact the management of each service to see if they are willing to participate in a mutual aid agreement. If there is agreement, Marc will form a committee to work on a draft agreement.
Ø Marc addressed the issue of radio communications with ground personnel and the air medical services. A draft survey / questionnaire will be developed for membership review. Marc would like to see if there are any problems that KY AAMS needs to address to our customers.
Ø Gary suggested that a member of KY AAMS sit on the state Air Medical Utilization subcommittee. John Blumenstock reviewed what the committee was addressing (i.e. over utilization, competition with ground services and reinstate a Certificate of Need). John noted who was currently on the committee and will express to this group that KY AAMS would like to be a member of this subcommittee.
Gary discussed the election process to the membership. Bo Phillips asked that his name be removed from the ballot.
Election Results:
President – Elect: Linda Minton
Treasurer: Walt Middleton
Nineteen members voted. Ballots tabulated by Cathy Spry and Mark Hodges.
Presentation
Marc presented out going President, Gary Sizemore, with a certificate of appreciation and a plaque thanking him for his service as President of KY AAMS.
The next meeting will be held on March 15th in Madisonville.
Meeting adjourned at 2130.
Respectfully submitted,
Beverly Ford